In the UK, a Flexible Workspace or “flexi space” is a broad term describing various types of workspaces designed to accommodate different working styles and needs. These spaces are typically temporary and come with less commitment, often featuring rolling monthly contracts instead of long-term leases.
Serviced offices are private, fully equipped spaces ready for immediate use. They include essentials such as furniture, internet, printers, AV equipment, kitchen facilities, cleaning, and security services. Additional amenities like meeting rooms, bike storage, gym access, and shower facilities may be included in the rent or offered on a pay-as-you-go basis.
Shared offices involve businesses sharing a workspace, but not simultaneously. A business might rent the space for 1-3 days per week, with another business using it for the remaining days. This setup allows businesses to maintain privacy while sharing resources.
Coworking spaces are flexible workspaces that can be located in shared offices, business centers, or even cafes. These spaces offer desks, chairs, and other necessary facilities. They are highly flexible, with pay-as-you-go options available by the hour, day, week, or longer, with no contract required.
Why Have Flexible Workspaces Become More Popular?
The demand for flexible workspaces in the UK has surged over the past 3-4 years due to several factors:
- Cost-Effectiveness: Flexible workspaces offer an affordable option for startups and small businesses not ready for long-term leases. Businesses can choose spaces that suit their budget and needs.
- Agility: Companies can scale up or down as needed without the hassle and cost of relocating. This agility is crucial in responding to market changes or business growth.
- Location Variety: Flexible workspaces are available in various locations, from city centers to suburban areas, providing employees with remote work options while maintaining an office-style environment.
- Collaboration Opportunities: These workspaces often include amenities like breakout spaces and meeting rooms, fostering better teamwork, morale, and productivity.
Companies Offering Flexible Workspaces
- Google: Google offers a flexible working model where employees work three days in the office and two remotely, with additional opportunities for remote work throughout the year.
- Airbnb: In 2022, Airbnb announced that employees could work from anywhere in the world without a pay cut, embracing a fully flexible work environment.
- Canva: Canva offers hybrid, permanent remote, and onsite work options, focusing on creating communal, collaborative spaces in their offices, like their new Sydney campus.
Benefits:
- Minimal Commitment: Short-term contracts allow businesses to adapt quickly to changes.
- Budgeting: Fixed monthly fees simplify budgeting, with no unexpected costs.
- Agility: Businesses can easily adjust their workspace needs in response to market or internal changes.
Challenges:
- Branding: Limited customisation options in flexible workspaces can hinder brand expression.
- Privacy: Coworking spaces may pose privacy concerns, especially for sensitive information.
- Disconnection: The lack of assigned desks and dedicated spaces can lead to feelings of disconnection among employees.
Flexible workspaces in the UK provide numerous advantages over traditional office environments, including cost-effectiveness, adaptability, and access to tailored spaces. As remote work rises and workplace agility becomes increasingly important, flexible workspaces are likely to play a significant role in the future of UK office spaces.